Category Archives: Office Lean

You’ve Got A Mailing!

You’ve Got A Mailing!

You have just been informed that you need to send a mailing out to 300 people next week.  It’s time to gather your thoughts and begin to think about the most efficient way to accomplish this.  Here are some tips and questions to be answered:

  1. Confirm exactly what documents will be included in the mailing.
  2. Check to see if there is ample ink in the copier, paper, staples, etc.
  3. What size envelope can the mailing go in? Do you have enough envelopes and will you have enough postage?
  4. Are address labels set up for the mailing and is there a good supply of labels to run the project?

Keep in mind, the largest setback is not knowing/receiving the documents to be included in the mailing in a timely manner.

As soon as documents are ready for print, start the copying process.   Be nice to your copy machine by running the copies with breaks so it does not decide to fail you.  Then, I would set up and run the address labels (you can start putting labels on envelopes while copies are running **).

An assembly line of helpers is always good.  One can collate/staple the copies off the machine, another can fold and stuff envelopes, and another can seal and stamp the envelopes.

**Address labels and envelopes can be worked on but knowing the documents to be sent is imperative because a 4-page mailing versus 10-page mailing may require a different size envelope, label and/or stamp

Spring Cleaning in the Office

Spring Cleaning in the Office

First, like most people, I ask myself, “where do I start?”  I love to give things a facelift every so often by organizing, freshening up, and moving things around.  Spring time is when I get real anxious to just dig in and toss out the old and move things around so they are easily accessible… Continue Reading

Do it. Record it. File it.

Electronic filing is the new trend with many offices going paperless, but what about the documents that you want to keep? If you want a paperless office, it’s crucial to have a good scanner to copy the documents to a file on your computer. You must also have a good system of knowing exactly how… Continue Reading

LEAN on me…..

Sometimes having to become a responsible adult quickly at what I think was an early age (18) turned out quite okay and made me into the organized person I love being.  By the time I was 25, I was married and had 3 children.  At 29 years old I started my career outside of the… Continue Reading